Privacy Statement ahladvocaten
ahladvocaten consists of a team of six specialized lawyers located at the Maliesingel 2 in Utrecht. Our team consists of the following five lawyers: Jan Willem Aartsen, Anjo Hekman, Pascal Lodder, Flip Jansen and Fred Menkveld. We are specialised in the following jurisdictions: Labor Law, Criminal Law, Immigration Law, Persons and Family Law and Social Security Law. ahladvocaten also assists people who are eligible for legal aid (“Pro Deo”).
Our privacy statement is intended to inform you about the use of your personal data, why and when we may use your personal data, how long we keep your personal data and whether, and if so, with whom we share your data. We process your personal data in accordance with the General Data Protection Regulation (the Relevant Legislation).
We would like to point out that our general terms and conditions apply to agreements that we conclude with you. These can be consulted via the following link: https://ahl-advocaten.nl/algemene-voorwaarden
“Personal data” and “processing”
The term “personal data” refers to the information with which you can be identified as a person. This definition is in accordance with the General Data Protection Regulation (GDPR). In this privacy statement, all actions related to the use of your personal data are articulated with the term “process”.
How do we obtain your personal data
In most cases we obtain your personal data directly from you. If we do not obtain your personal data directly from you, we will obtain your personal data via one of the following channels:
Clients and contacts of clients
We obtain your personal data from various government agencies such as the Police, the Public Prosecution Service, judicial authorities, the tax authorities, the Immigration and Naturalization Service (IND), the Repatriation and Departure Service (DT&V) and other government agencies involved in our practice. In addition, we also obtain your personal data from various emergency services such as the Occupational Health and Safety Service, the Netherlands Probation Service, the UWV and certified institutions responsible for the implementation of youth assistance. It is also possible that we receive personal data from your employer, lessor, a counterparty, declarant (s), co-suspects or via a lawyer who is involved in legal proceedings. If you are a contact of one of our clients, it may be that we obtain your personal data via our clients.
Applicants
We may obtain your personal data through an employment agency, another law firm or a training institute where you follow a course.
Students
We obtain your personal information from, for example, the company where you work or via the institute where you take a course at our office.
Other
For example, we obtain your personal data from the company you work for or, for example, via the contact form on our website.
We process your personal data with the following goals
Personal data may only be processed for the purposes we set for it. We will never process your personal data for any other purpose. If it happens that we process your personal data for another purpose, we will inform you about this beforehand. For more information about our goals you can always contact us. We have the following goals for the processing of your personal data:
Clients and contacts of clients
We process your personal data in order to provide you with the optimal legal services. This means, among other things, that we process your personal data in order to assist you in legal proceedings, request an addition if you qualify, collect amounts due, advise you, mediate, refer or make arrangements. requesting a residence document. We also need your personal data to communicate with you, contact you or for a customer satisfaction survey.
Applicants
We process your personal data in order to be able to assess whether you are suitable for the position you are applying for, to obtain information about you as an applicant and to be able to hire personnel when there is a demand for it.
Students
We process your personal data in order to communicate with you or to contact you. We also process your personal data in order to be able to provide courses.
Other
We process your personal data in order to communicate with you or to contact you. In addition, your personal data may be necessary for the financial settlement.
Which personal data do we process from you
We do not just process all personal data. We only process personal data that is necessary for the above purposes.
Clients and contacts of clients
We will in any case process all personal data necessary to contact you such as: full name, address, place of residence, telephone number and e-mail address. It is also possible that we process contact details of family members and / or relationships when necessary, e.g. in case a client is detained. Furthermore, we process all personal data necessary for providing the optimal legal services and personal data that we are legally obliged to process such as financial personal data, citizen service number and ID, passport or driver’s license.
Part of personal data that is relevant to the legal services may be special personal data. These are, for example, personal data relating to race or ethnicity, political preference, genetic data, medical data, biometric data and sexual preference or behaviour. It may also concern criminal law personal information such as suspicions, interrogations or statements.
The provision of this personal information is both a legal obligation and a necessary condition to conclude an agreement with you. The provision of this personal information is mandatory for you. The moment you do not provide us with personal data, this means that we cannot provide you with legal services.
Applicants
In addition to your contact details, we process all personal data that you provide us with in your application. Think of training, assessments and a letter of motivation.
The provision of your personal data is not mandatory. If you do not provide your personal data, we cannot go through any application procedure with you.
Students
We will at least process all personal data necessary to contact you and verify your presence such as: full name, address, place of residence, telephone number and e-mail address. In addition to these personal data, we also process where you work or which training you follow and your presence.
The provision of this personal data is a necessary condition to be able to conclude an agreement with you. The provision of this information is not mandatory for you. The moment you do not provide us with personal data, this means that you cannot follow a course with us.
Other
We will at least process all personal data necessary to contact you such as: name, telephone number and e-mail address. In addition, we can process with whom you work and which function you have. If you send us, or we send you an invoice, we also process all the data that is mentioned there.
The provision of this personal information is, from a business point of view, a necessary condition to be able to conclude an agreement with you. The provision of this personal data is not mandatory for you. The moment you do not provide your personal information to us, this means that we cannot enter into an agreement with you. In a non-business context, providing your personal data is of course not mandatory. Without your personal data, however, we cannot contact you or maintain contact.
Why may we process your personal data
Personal data may only be processed if we have a basis for this. We have the following bases for the processing of your personal data:
Clients and contacts of clients
We ask for your permission to process your personal data. We are also legally obliged to process this personal data and the personal data are necessary for the agreement that we conclude with you. In certain cases, your personal details are necessary for the establishment, substantiation or exercise of a legal claim, or for the handling of your case.
Applicants
We ask for your permission to process your personal data. In addition, we have a legitimate interest in processing your personal data. Without applications, the continuity of our company could be jeopardized.
Students
The processing of your personal data is necessary for the agreement that we conclude with you.
Other
We ask for your permission to process your personal data. In addition, the personal details in business context are necessary for the agreement that we conclude with you. In all other cases we have a legitimate interest in processing your personal data. Without these processing, we can no longer contact people who are necessary for us. Processing invoice data is a legal obligation.
How long do we keep your personal data
We never store your personal data longer than necessary. We have therefore determined the following retention periods which are partly determined by legal obligations.
Clients and contacts of clients
We store financial personal data for seven (7) years. We store personal data on personal data for five (5) years. All other personal data and personal data that are or were necessary in your procedure are also kept for five (5) years. We keep documents that are relevant to our professional liability for twenty (20) years. Personal data that are necessary for checking conflicting interests are retained for the duration of the existence of the partnership and its successor. Other personal data will be erased as soon as the need for storage is lost.
Applicants
We keep your personal data for the duration of the course. After completing the course we will delete your personal data.
Students
We keep your personal data for the duration of the course. After completing the course we will delete your personal data.
Other
We never store your personal data longer than necessary. We keep your personal data for the duration of business contact or that the relationship we have with you is relevant for our office. Financial data is stored for seven (7) years.
Who will receive your personal data
Clients
These are parties involved in legal proceedings, emergency services and / or independent administrative bodies. These include the Public Prosecution Service, the courts, courts of appeal, the Supreme Court, the UWV, the child protection, the probation service and the IND. Other lawyers in our office may also receive your personal data. It is also possible that an expert receives your personal data when necessary. In addition, our administration offices and accountants receive your personal data insofar as this is necessary for the processing of financial data, for example for making invoices to be sent to you or third parties. We will notify you accordingly when we share your personal data with a party not mentioned above.
Applicants
We may share your personal data with other law firms.
Students
It may be that your employer or education asks us to share information with them.
Other
Financial data is shared with our accountant (s). Other personal data are not shared. If there is a legal obligation to do so, it may be that we share your personal data with a supervisor or other authority.
If there is a legal obligation to do so, it may be that we share your personal data with a supervisor or other authority.
Security
We take care of the security of your personal data. We have taken the necessary technical and organizational measures to protect your personal data. We have concluded Processing Agreements with our processors in which agreements have been made about the security of your personal data.
Modification of the privacy statement
We can adjust this privacy statement. If we change the privacy statement to a significant extent, we will report this. We will notify users registered with us with their e-mail address with changes. If you are not registered as a user, we advise you to consult our website and this statement regularly.
Your rights with regard to your personal data
The personal data that we process from you are personal. Therefore, you have the following rights:
The right to withdraw your consent
You have the right to withdraw the permission you have given for the processing of your personal data. From that moment on, we will no longer be able to process your personal data without another legal basis.
Right of inspection, rectification and data erasure
At your request we will inform you whether something, and if so, what happened to your personal data. We will then give you information about the purposes for which your personal data have been used, which personal data have been used and who the recipients are or will be of your personal data. We will also inform you, if possible, of the period your personal data will be stored and / or on the basis of which this period is determined.
If it is the case that we process incorrect personal data from you, then you have the right to have it modified, corrected or supplemented by us.
In some cases you have the right to delete the personal data that we process from you. Requirements are attached to this and therefore exceptions are possible.
Right to restriction of processing
As a data subject you have the right to limit the processing of your personal data if, for example, you believe that we do not process the correct personal data of you or we process your personal data unlawfully.
Right to transfer data
You have the right to recover the personal data you have provided to us. If possible, we can also forward this personal data directly to another party when you request this.
Right of objection
You have the right to object to the processing of your personal data. In this objection you must substantiate why you have an interest in no longer processing your personal data.
Right to file a complaint
You have the right to file a complaint with the Dutch Data Protection Authority (AP).
Do you want to use your rights? Then contact us! When a request comes to us with regard to the above rights, we must verify by whom such a request is made. We do this by asking you for a copy of a valid passport, driver’s license or identity card. The passport photo on the identity document may be protected. We only deal with requests that relate to your own personal data.
Do you have any questions or are things unclear? Then contact us via the details below:
ahladvocaten Utrecht
Maliesingel 2
3581 BA Utrecht
T: 030 230 20 60
E: info@ahl-advocaten.nl
